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To-Done: Scheduling tasks
Merlin Mann | Aug 18 2005
How I learned to stop worrying and love my schedule This is an intriguing idea. Peter converts his to-dos into scheduled blocks of work.
If you’re reading this and thinking “so freakin’ what?” you’re probably not alone, but some of the GTD acolytes in the house might be hollering “Blasphemer!” since David Allen often suggests using your calendar only for “hard landscape” items, such as appointments with others, while leaving to-dos as “when you can” items that get knocked off as time, energy, and context allows. But, the idea is really quite sound for someone like me (and most of the people I know). If you handle all your own work and scheduling (a/k/a “don’t have a ‘real’ job”), it’s entirely up to you to choose and do all the tasks on your theoretically unlimited lists. Giving yourself timed assignments like these seems like a potentially smart way to ensure that your stuff is getting done when you think it should. Since you put the tasks in there, you’re certainly entitled to remove them as well, right? You’re just making some modest paper walls to give a shape to something that’s often frustratingly formless. Neat idea. I continue to admire and enjoy how people are adapting the patterns of GTD without hewing slavishly to every syllable of the book. This is a terrific example of how one pattern (“get it all down”) might seemingly contradict another (“calendar is hard landscape only”). Of course, they’re not really contradictory at all unless you choose to treat Allen’s suggestions as an operator’s manual or fundamentalist Productivity Bible. While that approach is useful for getting started with a system like GTD, it does seem valuable to let the ideas evolve and adapt into something that better comports with your own needs. Edit 2005-08-18 09:35:25 - The referenced To-Done post was by Peter Flaschner not Keith Robinson. Sorry for the error (and thanks, Jay). Technorati Tags: calendars, GTD, productivity, todos 27 Comments
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 I am one those people...Submitted by Laura (not verified) on August 18, 2005 - 11:28am.
I am one those people Mark B. mentions. I used to schedule work blocks in Outlook and it didn't work for me. The nature of my work is that I get interrupted a lot. Therefore, I might block off the entire morning to work on a particular web project, but get interrupted (by things that are also part of my duties) and not get the project done. I absolutely hated having to move projects to the afternoon or next day. Now I put Next Actions in my tasklist, with due dates where necessary (these become highlighted if not completed on the date assigned and are a mild "nag" that way), and just calendar things like meetings and appointments. Also, I don't put every single Next Action on the Outlook task list. I used to do that, too, but it just overwhelmed me looking at it. I put a handful of Next Actions there and can just refill when necessary from my Next Actions list, kept in a Word file. » POSTED IN:
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