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Archiving emails - what do you do?
Neil Lee | Jun 21 2006
For the longest time I have been the mad professor of email folders, with tons of separate folders organized by subject (particular clients, administrivia, personal, etc.). I have been fairly religious about keeping my inbox empty and use a fairly rigorous system of filters and popfile to tag, categorize, and redirect incoming email into the proper folder. I've been looking at Merlin's three-folder system as well as Gina Trapani's Trusted Trio action-based system and they make a lot of sense to me. But one flaw with these systems is they don't account for long-term storage of emails after they've passed through the Action|Hold|Archive process. So, how do you handle the archiving of email? I run Mac OS X and while spotlight does a pretty good job of finding email, I would assume that at some point having some kind of folder hierarchy is still necessary. Or is it? 12 Comments
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 Every so often I export...Submitted by austin.moody on June 22, 2006 - 6:53am.
Every so often I export my e-mail out into text files. Each e-mail as a single file. Then I use command line tools or a desktop search tool to find things. I usually do this a couple of times a year and export things that are > than a year old at that point in time. Something with my job I learned a long time ago was not to delete anything except obvious junk. I don't know how many times I've had to pull up an e-mail that was over a year old to prove a point to someone and cover my own butt. » POSTED IN:
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