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Archiving emails - what do you do?
Neil Lee | Jun 21 2006
For the longest time I have been the mad professor of email folders, with tons of separate folders organized by subject (particular clients, administrivia, personal, etc.). I have been fairly religious about keeping my inbox empty and use a fairly rigorous system of filters and popfile to tag, categorize, and redirect incoming email into the proper folder. I've been looking at Merlin's three-folder system as well as Gina Trapani's Trusted Trio action-based system and they make a lot of sense to me. But one flaw with these systems is they don't account for long-term storage of emails after they've passed through the Action|Hold|Archive process. So, how do you handle the archiving of email? I run Mac OS X and while spotlight does a pretty good job of finding email, I would assume that at some point having some kind of folder hierarchy is still necessary. Or is it? 12 Comments
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 Before the Office 2007 Beta...Submitted by emuelle1 on June 22, 2006 - 4:29pm.
Before the Office 2007 Beta trashed my system (at least, my attempt to uninstall it trashed my system) I used to out Outlook to down load from gmail. Now I just use gmail on the web. I never archive a message until any action associated with it has been taken, and I star it or tag it if it's going to be more important than a text search down the road. At work, I have local folders for people and projects, and I save messages to them so I have a record. I deal with people from other organizations around the country who are supposed to take direction from me but don't report to me (talk about herding cats), so sometimes I have to be able to recount a record of requests on my part and commitments on theirs. » POSTED IN:
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