Merlin’s weekly podcast with Dan Benjamin. We talk about creativity, independence, and making things you love.
Archiving emails - what do you do?
Neil Lee | Jun 21 2006
For the longest time I have been the mad professor of email folders, with tons of separate folders organized by subject (particular clients, administrivia, personal, etc.). I have been fairly religious about keeping my inbox empty and use a fairly rigorous system of filters and popfile to tag, categorize, and redirect incoming email into the proper folder. I've been looking at Merlin's three-folder system as well as Gina Trapani's Trusted Trio action-based system and they make a lot of sense to me. But one flaw with these systems is they don't account for long-term storage of emails after they've passed through the Action|Hold|Archive process. So, how do you handle the archiving of email? I run Mac OS X and while spotlight does a pretty good job of finding email, I would assume that at some point having some kind of folder hierarchy is still necessary. Or is it? 12 Comments
POSTED IN:
 Every so often I export...Submitted by jasonechols on July 17, 2006 - 7:58am.
amoody wrote: Every so often I export my e-mail out into text files. Each e-mail as a single file. Then I use command line tools or a desktop search tool to find things. Well said, I work in a corporate cubicle farm. I often have to CMA here. So I cannot jettison any email unless it is obvious crap. As a matter of fact, I actually have a folder set up for one individual who seems to always forget previous conversations when something blows up, so I have a "[insert name] CYA" folder for the sole purpose of being able to pull myself out of a crack. My problem is that the network here is on an exchange server. So i am forced to use Outlook. Does anyone here know of any way or any add-on for Outlook 2003 that does a good job of tagging email (with the ability to add more than one tag). And that allows me to search by tag? I get too much email as it is. An elaborate system of reference folders is not much better for me than placing it all in one archive folder. » POSTED IN:
|
|
| EXPLORE 43Folders | THE GOOD STUFF |
