43 Folders Series: Inbox Zero

Ever since I posted my suggestion about the email DMZ, I've received a steady stream of requests -- nay, desperate pleas -- to go into more detail on how I take an email inbox from overstuffed to zero and then keep it that way.

Clearly, the problem of email overload is taking a toll on all our time, productivity, and sanity, mainly because most of us lack a cohesive system for processing our messages and converting them into appropriate actions as quickly as possible.

Metroactive Features | Techsploits ["Attention!"]

Annalee on overstimulation, bad soccer calls, and the new currencies that comprise "the attention economy:"

But the researchers found something far more interesting. Subjects who made incorrect decisions under "noisy" conditions tended to have extremely high confidence that their decisions were right. They were far more confident than the subjects dealing with a noncluttered image.

"These results have practical implications for perceptual decisions in everyday life," wrote the authors in their paper. "They predict an increase in high-confidence errors when decisions are made in cluttered environments...."

And, later:

Consumers and producers of the attention economy are the inverse of those in the cash economy. Attention producers are users, and attention consumers are companies.

Attention producers need software that works like the Federal Reserve. It should keep attention inflation low by making it easier to get the right information quickly.

Nicely put. Someday I hope to serve honorably on the Federal Attention Reserve Board.

For a while now, Transmit -- my hands-down choice for all things FTP -- has had a feature that I adore, which is the ability to edit text files from a remote server directly in the local Mac editor of my choice (in my case, that's the very swell TextMate. This little bit of wizardry makes it really easy to quickly fix code, tweak style sheets, or correct spelling without that nightmarish 90s ritual of the re-re-re-re-reupload (which is particularly painful when you're working on a live application).

Well, heck. I just figured out that the latest version of Transmit takes this to a another (yes! yet! another!) level by letting you edit images on a remote server. I just opened a .png in Photoshop and saw the saved results immediately appear on the live box. Disco.

A few things I've learned I don't need to know about the second they happen:

• a new comment has been added to a 43 Folders post
• a friend of mine has posted a new photo to Flickr
• a very long message from a mailing list I never read has been delivered to my inbox
• someone on LiveJournal is still disappointed with their (job|love life|roommate|hair|lunch|other)
• Technorati reports a new post somewhere in the world tagged "web 2.0"
• the temperature in San Francisco has dropped one degree Farenheit
• my FedEx package is still in Memphis

And, yet these are all things that I used to monitor manually via my RSS reader. Refresh all. Refresh all. Refresh all. Refresh all. Refresh all. Madness.

A favorite topic of GTD'ers is the contexts that we each choose to identify the times, tools, or locations by which a given task can or must be undertaken. This is a highly personalized decision, and I've learned a lot from seeing how other people are doing it.

Since I see it's been a while since I've talked about how I'm using contexts, here's an update that reflects how I'm now using Kinkless GTD and iCal to keep things wrangled.